Together for Our Planet - terms and conditions

1. By submitting an application to The National Lottery Community Fund, the organisation named in the application (referred to as “you” in these Terms and Conditions) agrees, if awarded a grant, to:

1.1. hold the grant on trust for The National Lottery Community Fund (referred to as ‘we’ or ‘us’) and use it only for your project as described in your application or otherwise agreed with us, and only for expenditure incurred after the date of your grant award;

1.2. provide us promptly with any information and reports we require about the project and its impact, both during and after the end of the project;

1.3. act lawfully in carrying out your project in accordance with best practice and guidance from your regulators, and follow any guidelines issued by us about the project or use of the grant and let us know promptly about any fraud, other impropriety, mismanagement or misuse in relation to the grant;

1.4. acknowledge National Lottery funding using the common lottery branding in accordance with relevant brand guidelines;

1.5. hold the grant in a UK based bank or building society account which satisfies our requirements as set out in guidelines and requires at least two unconnected people to approve all transactions and withdrawals;

1.6. immediately return any part of the grant that is not used for your project or which constitutes unlawful subsidy;

1.7. where your project involves working with children, young people or vulnerable adults, adopt and implement an appropriate written safeguarding policy, obtain written consent from legal carers or guardians and carry out background checks for all employees, volunteers, trustees or contractors as required by law or our guidelines on our website;

1.8. We may commission research into and/or evaluation of your funding. You confirm that you will co-operate with any research or evaluation-related activities which we carry out and further confirm that we may use any part of your application and/or project information for research or evaluation purposes; 

1.9. acknowledge that we may carry out post-grant assurance checks to ensure that grants funded under Together for Our Planet have been spent in accordance with these terms and conditions and may contact you about this after the grant has been made or spent;

1.10. comply with data protection laws and obtain the consent of your beneficiaries for you to receive and process their personal information and contact them;

1.11. keep accurate and comprehensive records about your project both during the project and for seven years afterwards and provide us on request with copies of those records and evidence of expenditure of the grant, such as original receipts and bank statements;

1.12. allow us and/or the Comptroller and Auditor General reasonable access to your premises and systems to inspect project and grant records;

1.13. The National Lottery Community Fund publicising and sharing information about you and your project including your name and images of project activities. You hereby grant us a royalty free licence to reproduce and publish any project information you give us. You will let us know when you provide the information if you don’t have permission for us to use it in this way; and

1.14. if your project is being delivered in Wales, enable people to engage in both Welsh and English, treating both languages equally. Welsh speakers must be able to access information and services in Welsh and all materials must be produced bilingually.

2. You acknowledge that we are entitled to suspend or terminate the grant and/or require you to repay all or any of the grant in any of the following situations. You must let us know if any of these situations have occurred or are likely to occur.

2.1. You use the grant in any way other than as approved by us or fail to comply with any of these Terms and Conditions.

2.2. You fail to make good progress with your project or are unlikely in our view to complete the project or achieve the objectives agreed with us.

2.3. You have match funding for the project withdrawn or receive or fail to declare any duplicate funding for the same project costs as funded by the grant.

2.4. You provide us with false or misleading information either on application or after award of the grant, act dishonestly or are under investigation by us, a regulatory body or the police, or if we consider for any other reason that public funds are at risk or you do anything to bring us, or the National Lottery into disrepute.

2.5. You enter into, or in our view are likely to enter into, administration, liquidation, receivership, dissolution or, in Scotland, have your organisation’s estate sequestrated.

2.6. You receive any grant money incorrectly either as a result of an administrative error or otherwise. This includes where you are paid in error before You have complied with your obligations under these terms and conditions and Offer Letter. Any sum, which falls due under this paragraph 2.6, shall fall due immediately. If you fail to repay the due sum immediately, or as otherwise agreed with us, the sum will be recoverable summarily as a civil debt.

3. If any part of your Grant is to buy or build, refurbish, extend or alter a land and/or buildings (“Property”), these terms and conditions will apply:

3.1. You must own either the freehold or leasehold interest in the Property and you must provide satisfactory proof of this ownership.

3.2. If your ownership is leasehold, the lease must be for a minimum term of 5 years from completion of any works and the lease must not contain any break clauses;

3.3. You must send us a copy of a surveyor’s report if we ask for one showing the condition of the Property, its value and whether it is suitable for the Project;

3.4. You must provide confirmation that all necessary consents for the development and/or use of the Property have been obtained;

3.5. You must not sell, lease, let, sub-let or otherwise dispose of or change the use of the Property without first obtaining our written consent, which may contain conditions which you will have to meet. If you sell or dispose of the Property, you may have to repay us all or part of the money you have received from us.

4. If part of your Grant is to fund the purchase or enhancement of vehicles or equipment, only the following conditions will apply:

4.1. You must provide us with evidence that the vehicles or equipment are validly owned by you;

4.2. You must retain the vehicles or equipment for 12 months from date of purchase (the “Grant Period”) and use them only for the Project;

4.3. You must not sell or dispose of the vehicles or equipment during the Grant Period without first obtaining our written consent and if required, you must pay us a share of the proceeds from any disposal; and

4.4. You must keep the vehicles or equipment safely, in good repair and condition and adequately insured for the duration of the Grant Period.

5. You acknowledge that:

5.1. the grant is for your use only and we may require you to pay us a share of any proceeds from disposal of assets purchased or enhanced with the grant;

5.2. we will not increase the grant if you spend more than the agreed budget and we can only guarantee the grant as long as The National Lottery continues to operate and we receive sufficient funds from it;

5.3. the grant is not consideration for any taxable supply for VAT purposes;

5.4. we have no liability for any costs or consequences incurred by you or third parties that arise directly or indirectly from the project, nor from non-payment or withdrawal of the grant, save to the extent required by law;

5.5. these Terms and Conditions will continue to apply for one year after the grant is paid or until the project has been completed, whichever is later. Clauses 1.2, 1.4, 1.6, 1.8, 1.10, 1.11, 1.12, 1.13, 5.4, and 5.5 shall survive expiry of these Terms and Conditions; and

5.6. if the application and grant award are made electronically, the agreement between us shall be deemed to be in writing and your online acceptance of these Terms and Conditions shall be deemed to be a signature of that agreement.